Submit an event

Host your tabletop event at Carcosa! Complete the form below and, if approved, your event will be listed on the website and ticket sales will be available for purchase if necessary. All ticketed event hosts get 33% off their next retail order of $300 or less! Note that you must be a current member in good standing to host events. Please allow up to 72 hours for an event coordinator to respond to your request.

Additionally read below for our ticketed event policies as these have changed (Updated 5/19/21)

Ticketing And Reservation Policy

Events at Carcosa are either Standard, Premium, or Social events. Please be sure to choose the appropriate type for your event.

Standard events:

  • Use 6 or fewer tables

  • Run for 10 hours or less

  • Cost $10 for members, and $15 for guests

Premium events meet ANY of the following criteria:

  • Use 7 or more tables

  • Run for more than 10 hours

  • Run over more than one consecutive day

  • Require extra coordination with an officer, who will work with the event host to set pricing, and ensure the club is being well-represented in the community

Social events are for meet ups, hobby hangouts, and other events that members want on the calendar, but don’t need to sell tickets or reserve space for. Social events:

  • Are non-ticketed

  • Do not have reserved table space

  • Do not provide an organizer discount

  • Do not offer prize support

There is a maximum of one standard/premium and one social event per day unless otherwise approved. Please be sure to consult the current event calendar when scheduling your event.

Event organizer discount

If a club member organizes an event where at least 4 tickets are sold, they are eligible for a one-time event organizer on top of their normal member discount based on tickets sold. This will be calculated by a Community Manager after your event.

Prize support

For ticketed events, the Carcosa Club offers optional prize support. This prize support is meant to support a healthy gaming community and enable exciting events. The less prize support event organizers use, the more money the club keeps for improvements, so use prize support wisely!

Any abuse of prize support such as organizers keeping prizes for themselves, or reselling prizes, will result in a ban.

There are three options for prize support:

1. Manufacturer prize support

For games where the manufacturer provides prize support, and where the club has a reasonably-sized player base, as determined by our officers, the club will regularly order prize support packs, which can be distributed at officer discretion for events.

2. Store credit

Event organizers may offer up to $5 per ticket sold in prize support. If a store credit prize is won by a guest, the guest may order by emailing carcosaclub@gmail.com.

3. Custom prizes

If event organizers wish to purchase custom prizes (such as trophies, certificates, hobby supplies, etc.), they are eligible for up to $5 of reimbursement per ticket sold, which they can claim by emailing their receipt to carcosaclub@gmail.com after the event has taken place.

Any additional questions about running an event? Reach out to an officer on Discord!